As we step into 2025 and consider upcoming developments with a new administration, employers across all industries must proactively adapt to the evolving regulations set by the Occupational Safety and Health Administration (OSHA). Although OSHA’s mission to ensure safe and healthy workplaces remains steadfast, changing industry dynamics—from technological advancements to shifting work environments—are influencing regulatory priorities, and there are several key areas where employers should focus to align with upcoming OSHA changes and enhance workplace safety.
CHANGES TAKING EFFECT
A common misconception is that OSHA frequently overhauls its regulations. In truth, OSHA updates are deliberate and aimed at addressing emerging workplace hazards. For instance, a new rule on personal protective equipment (PPE) went into effect at the end of 2024, emphasizing the need for proper fit and allocation. And beginning this year, OSHA will require that employers ensure all PPE fits workers correctly, including clothing, marking a shift from past practices. Decades ago, workers were often handed PPE without guidance or proper fitting. Today, OSHA’s approach holds employers accountable for both the distribution and suitability of protective gear. This proactive stance aims to reduce workplace injuries and enhance safety education, paving the way for a safer workforce.
While major changes to OSHA’s Hazard Communication Standard (HCS) were implemented in 2024, employers should focus on maintaining compliance. These include stricter requirements for safety data sheets, chemical labeling, and employee training. In 2025, the emphasis will remain on annual hazard communication training, keeping employees informed about the dangers of chemicals in the workplace. Employers must also ensure that all containers, including secondary ones, are appropriately marked and maintain accurate chemical inventories and training logs to demonstrate compliance during inspections. By adhering to these practices, companies can foster a culture of safety while reducing the risk of regulatory penalties.
TECH SOLUTIONS
The adoption of smart devices and Internet of Things (IoT) technologies has also become a prominent topic of conversation when it comes to workplace safety, particularly in high-risk industries like construction, manufacturing, and logistics. OSHA and safety professionals are excited about the potential of these innovations to prevent accidents and save lives. Examples include wearables that monitor vitals, detect falls, and identify exposure to toxic gases, as well as tools that measure unsafe noise levels and detect hazardous substances.
Separately, geofencing technology creates virtual boundaries that alert employees and managers when restricted areas are entered. While the initial investment in these technologies may be significant, their gradual implementation can yield substantial safety improvements. Despite initial investment costs, employers should champion these innovations, encouraging safety directors and leadership to advocate for adoption.
EMPLOYEE HEALTH
Mental health remains a priority for OSHA, as stress and burnout issues are brought to light in conversations across work environments. In recent years, OSHA has introduced guidelines and training tools to help employers support their workforce’s mental well-being. Key initiatives include confidential support services, encouraging the use of Employee Assistance Programs (EAPs) and similar resources. Stress-management training, providing tools and education to mitigate workplace stressors, and promoting policies that allow workers to recharge and maintain balance are also critical. By prioritizing mental health, employers can create a healthier, more productive workforce while aligning with OSHA’s broader safety objectives.
The rise of remote and hybrid work models has introduced unique safety concerns, from ergonomic issues to distinctive hazards within home offices. While OSHA’s guidance on remote and hybrid work gained prominence during the COVID-19 pandemic, these considerations remain relevant as both workplace models have proved to be long lasting and, in many instances, favored. Employers should provide ergonomics training to prevent musculoskeletal injuries, educate employees on home safety best practices such as managing cords and ensuring adequate lighting, and regularly communicate safety reminders to remote workers.
PARTNERSHIP WITH OSHA’S MISSION
Many industries view OSHA inspections with apprehension, often misunderstanding their purpose. OSHA’s primary mission is to protect workers and foster accountability. To prepare for inspections, employers should maintain thorough documentation of all safety training and protocols, customize training programs to match the specific roles and hazards of each job, and embrace OSHA as a partner in promoting workplace safety rather than an adversary.
The evolving OSHA landscape in 2025 presents opportunities for employers to enhance safety practices and demonstrate leadership in worker protection. By focusing on proper PPE allocation, leveraging technology, supporting mental health, and addressing remote work challenges, employers can build safer, more resilient workplaces. Proactive preparation and a collaborative approach to OSHA’s mission will ensure compliance and, more importantly, the well-being of employees.
about the author
Troy Teepe is VP of safety solutions for Charles Taylor, which provides a growing range of insurance services, claims, and technology solutions across the global insurance market. For more, visit www.charlestaylor.com.