Coordination and Cooperation

Generally speaking, every construction contract has an implied obligation that the parties won’t interfere with the work of others on a project. Sometimes, though, you are expecting unlimited access to the construction site, only to find the owner has given the prime access point to another contractor. Many times, the owner defends its action based upon standard specifications or contract clauses requiring “coordination and cooperation” of the contractors.
THE LAW
What have the courts done in these types of situations? The courts look both at the contract language and at implied duties. It is settled law that every contract contains an implied obligation that neither party will do anything to prevent, hinder, or delay performance. An owner, including a state DOT, is said to have violated the implied obligations where its action or inaction delays performance of the project, thus increasing costs.
RESTRICTED AREAS
In Meyne v. United States, the Court of Claims considered a specification that expressly provided that the project site “entrance for trucks shall be at South gate of reservation, over Walker Avenue, Highwood, Illinois, via Patten Road to site.” The contract plainly contemplated the use of Patten Road and other paved roads. Shortly before the contractor began performance, military authorities closed the road and directed the contractor to enter the reservation over an unpaved road. The court found the site access specification was a representation that Patten Road would be available and that the contractor relied on this representation. If the roads were not available, the government impliedly promised it “would stand the increased costs.” On that basis, the court found the contractor was entitled to recover its increased costs stemming from the use of a different site entry.
In another case, In re Commercial Contractors Equipment, Inc., a contractor experienced delays and increased costs when it could not access the construction site due to the government’s inability to secure property rights by the promised time. The subsequent delay affected construction sequencing and scheduling. Although the contractor was able to work on another phase after altering its construction sequencing, it spent additional time and effort moving its forces and equipment around the unsecured location. The contractor initially agreed to avoid the encumbered area; however, the board found the contractor did not waive its right to seek additional compensation for the denied access. Additionally, the contractor informed the corps it could no longer avoid such work without incurring additional costs. The board found the corps’ failure to secure unencumbered access to the construction site was a breach of its express warranty and constituted a change to the contract, entitling the contractor to an equitable adjustment for additional costs incurred from the disruption of its work sequence and movement of its equipment and work forces.
POSITIVE STATEMENTS
What about clauses like the “coordination and cooperation” of contractors clause? If there is a specific representation in the contract regarding access, then those clauses should not prevent recovery. In an old Supreme Court case, Hollerbach v. United States, the court made it clear that a government contractor is entitled to rely upon positive statements made in the specifications despite general cautionary language in other paragraphs of the specifications. The court held that the positive statement in the specifications constituted a representation upon which the contractor had a right to rely. But in order for the government to be held liable for its statements they must be interpreted as an express warranty.
DELAY COMPENSATION
Remember that if you want to recover delay damages, you must prove that the delay was: (1) excusable; (2) compensable; (3) critical; and (4) non-concurrent. The third and fourth elements require some form of schedule analysis. Courts do not prescribe a specific method for analysis. It is suggested that there be some type of critical path method (or CPM) analysis. You are also wise to present the delay in a linear scheduling format so it is visual and shows the loss of productivity. You will be in a much stronger position if schedule sequence disruptions are well documented at the time of the delay. ■
About The Author:
Matthew DeVries, construction attorney and LEED AP, is a member of the Construction Service Group of Stites & Harbison, PLLC, as well as the founder of www.bestpracticesconstructionlaw.com. He can be reached at matthew.devries@stites.com.
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Modern Contractor Solutions, August 2013
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